78% of tenants—across a full spectrum of regions and demographics—prefer to make rent payments online. That number has grown 28 percentage points since 2021. And yet, based on the 2026 Property Management Industry Report, only 62% of renters are currently able to make payments digitally.
Property management companies and landlords that address that gap have a lot to gain, from attracting more tenants to reducing late rent payments to saving massive amounts of admin time and unlocking new, recurring revenue streams.
This guide (and the video below) will define the features in online rent payment systems that offer property managers and landlords the most benefit. We’’ll also compare the leading solutions on the market to help you find the best rent payment app for your business.
Why Online Rent Collection Is an Absolute Must
Online rent collection is a must because it meets tenant expectations while saving property managers significant time and administrative costs. Modern renters expect digital payment options, with 76% preferring online payments over traditional methods.
For example, 95% of rental owners we surveyed reported being comfortable doing business online.
Let’’s take a look at the specific reasons why property managers and landlords are turning to rent payment apps.
If you’’re already convinced, jump right to our list of the top online rent payment systems.
Online Rent Payments Are What Renters Want
The convenience of using a mobile app or online portal and the ability to set up autopay are becoming table stakes for property managers hoping to compete in an evolving industry. But, these basic features are far from the only benefits tenants expect.
Key tenant expectations for rent payment apps include:
- Payment reminders: Before due dates, on due dates, and after deadlines pass
- Payment tracking: Easy visibility into payment status and history
- Receipt confirmation: Instant confirmation when payments are received
A digital record can help tenants build credit over time, as well, which is particularly impactful as many renters are aspiring homebuyers who may have been historically excluded from traditional homeownership opportunities. Recently, companies have rolled out a variety of rent reporting tools that renters can opt into and link a renter’’s online payment history to their credit record, so they can improve their credit by paying rent on time consistently.
Other rent collection apps, such as Gravy, give renters even more incentive to make on-time payments, with perks like 5% back on rent each month.
An online rent payment system also allows you to give your tenants greater flexibility in how they make payments, so that they’’re less likely to miss a payment. For example, with an online payment portal, you can set up alternative payment schedules, whether that’’s different deadlines, multiple installments throughout the month, or any other arrangement that makes sense for a tenant’’s situation.
It Saves Property Managers Time
Online rent collection software eliminates manual processes that consume your time:
- No physical checks: Skip bank trips and check handling
- Multiple payment methods: Offer tenants the options they use most, like credit cards, debit cards, and ACH transfers. In 2024, credit and debit cards accounted for 35% and 30% of payments, respectively, highlighting their importance.
- Automated processing: Payments flow directly into your system
Using a rent payment app allows you to connect your payment tools with your accounting system, as well. That makes it easier to keep accurate records of all your payments in the context of your broader business and property finances, which can be useful for tax purposes, lease renewals, and other administrative tasks.
Storing all rental payments online has the added benefit of better overall transparency. Both property managers and owners can access real-time financial data and easily monitor rent payments. You can identify delinquencies early on and have a full digital record at the ready to support any action the situation calls for.
Property managers are even able to generate new revenue streams by using online payments. By setting up a credit card payment option, they can charge a small convenience fee (just make sure it’’s allowed in your state). They can also offer tenants new payment-related services, such as an alternative to security deposits or a payment guarantee to owners.
The Best Rent Payment App: Features to Look For
Knowing the top features to look for in a rent payment app starts with spotting the methods that tenants favor when making payments.
The industry research highlights a clear gap between current and preferred rent payment methods: 76% of renters prefer digital options, yet only 55% use them, with physical payments still accounting for 46% of our survey responses. Landlords and property managers should prioritize digital payment systems to align with tenant preferences and streamline operations.
Choosing payment methods depends on your comfort level and your budget. Consider these factors:
- Transaction fees: Many third-party apps charge fees on each transaction
- Security risks: Some apps don’t protect against wrong-account payments
- Payment variety: Multiple methods in one platform works best for most businesses
You can explore payment method pros and cons in more detail here.
When evaluating rent payment apps, focus on these must-have features that will save you time and improve tenant satisfaction:
Security
If there’’s any feature you shouldn’’t compromise on, it’’s security. As a property manager, you’’re handling sensitive financial information for your tenants, your clients, and your own business. There’’s no room for error when it comes to protecting your payment processes.
Despite the hesitation you might have about handling payments entirely online, the best payment software is secure and can be a safer alternative to manual methods, especially since data shows that even when using cash, nearly two-thirds of consumers prefer other payment methods. With digital payments you eliminate the chance of a lost or stolen check and have a digital record of each transaction.
Be sure that the software you’’re considering has a clearly outlined security policy that prioritizes the safety of sensitive payment information.
Mobile Payments
There’s no greater convenience than being able to handle important, time-sensitive transactions from anywhere, and consumers agree: in 2024, U.S. consumers made an average of 11 payments per month with a mobile phone, a sharp increase from 2018. In your search for the best online payment app, look for a secure solution that features a mobile app or, at the very least, a mobile-friendly payment feature through a browser.
A mobile app is ideal. It gives residents a more complete experience and can often feel more professional and be more secure than making payments through a third-party browser. The convenience of a mobile is also a two-way street. Tenants can make and track payments on the go and you can check on a unit’’s rent status and send reminders in a timely manner. Speaking of reminders…
Automated Rent Payments and Due Date Reminders
Automated reminders are one of the most surefire ways to increase on-time payments without spending additional time monitoring each of your leases. Combined with push notifications made possible in a mobile app, you’’ll be able to communicate directly with your tenants in a way that feels helpful instead of intrusive.
Most rental payment software includes an option to set up automatic payments, as well, which makes it even easier for your tenants to avoid missing a due date. With many systems you can send auto-notifications to tenants that confirm that their payment has been received and processed.
Flexible Payment Plans and Other Incentives
You should be able to customize due dates and amounts as you see fit in a way that’’s clear to both the tenant and your team.
You can take that customization a step further with tools that let you set up a rewards program or help residents build stronger credit through online rent reporting, which allows residents to opt into their rent payments being reported to the major credit bureaus. Look for features that are easy to set up, come at low or no cost to you, and provide real value to tenants. Depending on the state you live in, you may even be able to charge a small fee and gain some additional recurring revenue.
Integration with Your Accounting Software
You’’ll want the online payment tools you use to integrate seamlessly with your accounting software. Aside from saving you time moving records over manually, this will also reduce the chance of bookkeeping errors and ensure that your revenue is air-tight come tax season.
Having your numbers automatically stored in one place also means that you’’ll be able to share accurate reports with owners and identify exactly where your revenue is coming from and how it contributes to your bottom line.
Integration with Tenant Communication Tools
Just like with your accounting software, it pays to consolidate your tenant communications into one platform. A portal that your tenants can access to not only reach out to you and request services, but also make a payment and receive important reminders about their rent and lease makes life easier for everyone.
A resident center connected directly to your rent payment system cuts down on the number of text and email exchanges you need to engage in and speeds up response times. You can simply share updates through the portal and tenants can check the status of payments at their convenience.
But if you do need to send out texts for late payments, let’’s say, you should be able to do that, too. Bulk texting to multiple recipients and tracking are also must-have features.
How the Software Processes Payments
While many online payment solutions rely on a third party to facilitate online payments made through their platforms, Buildium processes payments through its parent company, RealPage, which is a registered Payment Facilitator. This creates a more smooth and consistent experience for your team, especially with onboarding. Additionally, you can work directly with your software provider to address limit violations and increase requests, chargebacks, funding holds, and other changes to your account—avoiding the hassle of resolving payment issues through an unreliable third party.
Support for Other Apps
Once you’’ve checked the boxes for the features above, determine if the software you’’re considering gives you the option to add on other tools and apps over time. A platform of fully integrated apps, such as Buildium’s Marketplace, will help you accomplish more in a single dashboard, for example. To keep up with changing renter expectations, you may want to introduce tools for providing security deposit alternatives or fine-tuning your payment system for associations or a particular portfolio type.
A rent payment system with an open API or, better yet, one that comes included in comprehensive property management software, gives you the flexibility to stay competitive with your service offerings and meet the changing needs of your business.
The 8 Best Online Rent Payment Systems
You’ve learned the benefits of online rent collection. You know what to look for in an effective rent payment app. Now, let’s look at the leading software solutions and how their online rent payment features stack up.
We’ve included our top picks for different categories, along with details on features and pricing to help start you on your search.
1. Buildium
Leading Rent Payment App Capabilities Combined with All-Around Property Management
Buildium is a comprehensive property management software solution, serving multiple portfolio types, including single and multifamily residential properties and associations.
Buildium’s online rent payment system is one of the most robust on the market, offering secure, automated rent collection that integrates seamlessly with its accounting tools. . The software does the heavy lifting at every step of the lead-to-lease cycle, helping landlords and property managers simplify rent tracking, reduce late payments, and automate financial workflows. The Resident Center app allows tenants to make rent payments with just a few taps and includes autopay features with support for multiple payments options, such as credit, debit, and ACH.
But Buildium doesn’t stop at rent collection – it’s a comprehensive property management software solution, serving multiple portfolio types, including single and multifamily residential properties and associations. It handles everything from lead-to-lease workflows, maintenance tracking, analytics, and more. This makes it the ideal choice for property managers who need a fully integrated platform.
Features
Buildium has an array of features that cover both rent collection and broader property management tasks, including:
- Lead-to-lease tools that streamline your workflow from accepting applicants all the way to signing the lease.
- Free website creator and listing syndication to market your listings.
- Automated electronic payments and accounting including 1099 eFiling.
- Analytics and insights tools to measure and report your business growth.
- Tenant and owner portals with online payment, maintenance reporting and tracking, and notification capabilities.
- Top-rated mobile apps (for both your team and your tenants) that allow you to communicate with your renters, manage work orders, and collect payments.
If Buildium doesn’t have a tool you need, one of their Marketplace partners almost likely does. The Marketplace is an ecosystem of apps and digital services that integrate seamlessly with your Buildium account. This sampling of popular partner solutions allows you to:
- Offer incentives for on-time payments
- Streamline collections for HOAs and condo associations
- Get direct survey feedback from your residents
- Easily manage deposits and set up deposit-free alternatives
Pricing
Buildium offers three tiers of pricing, each tailored to different business needs. Each of these plans include core property management and rent payment features such as:
- Online Rent Payment System
- Complete Lead-To-Lease Management
- Accounting
- Maintenance
- Task Management
- Online Portals
- Resident Communications
The pricing tiers scale with your business, depending on the size of your needs.
- Essential: Starts at $62/month and includes Buildium’s core features, including accounting and task management tools.
- Growth: Starts at $192/month and includes reduced incoming ACH fees, unlimited eSignatures, and actionable insights in Analytics Hub.
- Premium: Starts at $400/month for property managers who want to automate their workflows. It includes everything in Growth, unlimited incoming ACH (fees waived), plus access to Buildum’s Open API and Priority Support.
Buildium includes two mobile rent payment apps, one for property managers and Resident Center, a separate app where tenants can make rent payments, maintenance requests and more, available on the Apple App Store and Google Play.
2. Propertyware
A Secure, Highly-Customizable Online Rent Payment System
Propertyware® is a fully customizable property management tool designed by property managers specifically to meet the unique needs of the industry. Its platform supports some of the industry’s largest and most successful property management companies, and it’s backed by the security of RealPage, which processes more than $11 billion in payments annually.
Propertyware allows property managers to control every aspect of how they manage their properties and run their business.
Features
With Propertyware’s online payment system, you can:
- Pay rent from anywhere via credit or debit card, e-check or ACH, and even cash using its RentMoney service, reducing processing time by up to 42%
- Enable check scanning, which automatically matches to your tenants and validates checks digitally
- Automate alerts to remind tenants when their monthly rent is due
- Integrate your payment system with owner and renter portals, with real-time visibility from anywhere
Propertyware makes it easy to create custom fields, dashboards, and reports. It also features a two-way open API, which allows property management companies to integrate other property management apps or even build their own and connect it to Propertyware.
This customization is built on a suite of tools that automate accounting, maintenance, lead-to-lease, multi-location management. It also includes owner and resident insurance.
Pricing
Propertyware has three pricing tiers:
- Basic starts at $1 per unit per month, with a $250 minimum
- Plus starts at $1.50, with a $350 minimum
- Premium starts at $2 with a $450 minimum
All plans charge 2x the monthly subscription price for implementation.
Propertyware includes a mobile app available on the Apple App Store and Google Play with online rent payment functionality.
3. PayYourRent
Software with Primarily Rent Collection Features
If you’re looking for software that’s mostly focused on online rent payments, without other property management features attached, PayYourRent® can be an effective choice.
PayYourRent is designed to improve the rent payment process and takes a mobile-first approach with an app that comes equipped with all the software’s major features.
Features
The full PayYourRent software features include:
- Online rent payments via ACH or credit card with a zero-day hold
- Payment accounting to reconcile deposit batches
- Integration with other accounting software
- Announcement and notification features
- A dashboard to track the status of payments for all your properties
- Rent reporting with Equifax, Experian, and TransUnion
While the software’s primary focus is on rent collection, additional property management features such as maintenance requests, tenant screening, and rental applications are available as part of each pricing plan.
Pricing
PayYourRent’s pricing is broken down into three pricing plans based on the number of units in your portfolio.
The Rental Plan is $9.95 per month and covers up to five units with one ACH transaction included per month.
The Landlord Plan is $19.95 per month and covers up to 50 units. Under the plan, you’ll have access to 10 ACH transactions each month.
The Corporate Plan is the highest tier for 50 or more units, with a rate that’s determined on a case-by-case basis. ACH fees vary for this plan.
Beyond each plan’s allotted ACH transactions, you’ll have to pay an additional $2.50 per ACH payment. Credit card payments are paid for by residents.
PayYourRent includes a mobile app available on the Apple App Store and Google Play for online rent payments.
4. TenantCloud
Online Rent Payments with à la Carte Features
If you want to start with some basic property management features with some add-on options, TenantCloud® might be a good fit. It’s another app with an approach that can benefit smaller property managers that aren’t quite looking for some of the more comprehensive packages on this list right out of the gate.
Features
TenantCloud includes some standard property management software features, including leasing tools, listing management, maintenance and vendor network services, and screenings. You have access to automatic payments and online debit and credit card rent collection.
You’ll have to upgrade to more expensive plans if you want to support these features with more robust accounting tools such as tax report creation and the ability to sync with Quickbooks. You’ll also need a higher-level plan if you want to set up ACH payments, something that’s available in starting plans of other solutions such as Buildium.
What makes TenantCloud slightly different is its à la carte options that you can add onto your plan:
- Roommates: Roommates is a feature that allows you to screen, approve, and generate a lease for each roommate. Once they’re moved in, you can accept payments for each roommate’s portion of the rent. There’s no additional fee listed for this service.
- Rentability Report: Landlords can compare listings similar to their own and look at rent trends in their market to determine just how much they should charge to stay competitive. Each report costs $19.95.
- Rent Reporting: Tenants can turn on rent reporting for any lease and every payment will be added to their credit report within 30 days. The service costs $6.95 per lease per month, which can be slightly more than some other solutions, depending on how you use the feature (Buildium, for example, charges $4.99 per month per resident).
Pricing
TenantCloud is available in four pricing tiers: Starter, Growth, Pro, and Business.
The Starter plan is $15.60/month and includes features such as lead gen and lead tracking, e-signature, and accounting reports.
The Growth plan costs $29.30 per month and includes more sophisticated tools for creating and storing leases and other landlord forms, lead tracking CRM and access to owner portals and property message boards.
The Pro plan, costs $50.40 per month is the most popular option and adds in tax reports, application customizations, Google calendar sync, syncing with Quickbooks, and vendor network management.
The highest tier Business plan is customized to meet specific clients’ needs and includes team and task management tools, and auto-refresh for listings.
The Starter, Growth, and Pro plans allow for 10, 15, and 20 lead text responses per month, respectively. TenantCloud’s more expensive plan includes a custom number of text at “volume pricing.”
Ticketing support is accessible through the Starter plan, while phone support is only offered in the Pro plan.
TenantCloud includes a mobile app available on the Apple App Store and Google Play with online rent payment functionality
5. RentRedi
A Stripped-Down Rent Payment App Focused on Tenants
RentRedi® is similar to TenantCloud in that it offers several leasing and online rent collection features.
The platform focuses on providing the tools and incentives for your tenants to pay their rent on time, with some added features to help you find and keep quality tenants.
Features
RentRedi’s software is built around a core set of features for rent payments. These include:
- Support for several payment methods, including cash, credit, debit, ACH or ACH-only payment options
- The option for tenants to deposit cash at over 90,000 designated retail locations
- Auto-pay to collect mobile payments on-time
- Flexible payment plans, such as partial or block payments
- Access to unlimited payment account connections & reports
- 4 to 5 days to processing on most payments
RentRedi also includes property management tools to support the rest of the lease lifecycle:
- Maintenance request and coordination
- Listing and marketing tools
- Tenant screening and applications
- Teammate accounts and tenant push notifications
If you’re looking for more comprehensive communication portals or an accounting system to manage your entire business, however, this software might not be the best fit. Larger property management companies or businesses with diverse portfolios might need a broader set of features.
Pricing
RentRedi’s pricing structure changes depending on your payment schedule.
- The Start plan has a flat price of $5 per month. It includes accounting, online rent collection, autopay and reminders, a tenant portal, property-specific accounts, entity-level reporting, and additional payment features such as automatic late fees and custom payment controls.
- The Grow plan begins at $12 per month (billed annually) or $29.95/month (month-to-month). It has the features included in the Start plan, plus online applications and access to the platform’s leasing, listing, operations and maintenance tools.
- The Pro plan has custom pricing and has all the Growth plan’s features plus financial reports and guided onboarding and training.
All plans have 24/7 chat support and the option to add credit reporting for $5.99 per month. The Grow and Pro plans also have tenant-paid credit reports for $39.99 per report and $49.99 Plaid-certified income verification.
RentRedi includes a mobile app available on the Apple App Store and Google Play with online rent payment functionality.
6. Rentec Direct
Online Payments Backed by Accounting Features
Rentec Direct® offers a property management solution with a focus on accounting, work order and vendor management, and listing tools. The software can be useful to businesses of various sizes, from individual landlords to large property management companies.
If accounting is your priority (instead of a broader set of property management features) this option may be worth exploring.
Features
Rentec Direct’s most useful set of features are geared toward accounting. Users can track and manage their portfolio from the platform, import data into Quickbooks, and choose from a selection of reports to share with owners. You can set up general ledger and trust accounts to keep your books in order and sync transactions between Rentec Direct and your bank.
This accounting system also connects to payment tools that include the ability to:
- Set up both one-time and recurring, automatic payments by credit card, debit card, or ACH (credit and debit cards have a 2.95% transaction fee)
- Pay rent through a dedicated tenant portal
- Set full or partial payment schedules for tenants
- Create multiple merchant accounts to stay organized
- Have same-day access to payments, depending on your bank
- Offer tenants rent reporting through a RentReporters partner integration
Aside from accounting and payment features, you’ll also have access to an owner portal, a work order management and vendor payment system and leasing features such as listing syndication, electronic signatures, tenant screening, lead tracking, and a website to help market your company.
Pricing
Rentec Direct has two pricing plans, Rentec Pro for landlords and investors and Rentec PM for property managers. Both are based on the number of units managed.
Pricing is on a sliding scale based on number of units. Forexample, the Rentec PM plan (the suggested choice for property managers) costs $50 per month for 10 units and $250 per month for 100 units.
Rentec Direct includes a mobile app available on the Apple App Store and Google Play with online rent payment functionality.
7. PayHOA
Specialized Software for Association Payments
PayHOA® is a cloud-based software built specifically for association management. The tools included in the platform solution help with the essential operations for HOAs, condos, and other residential associations. With automated fee collection and secure payment options, PayHOA makes it easy for community managers to collect dues and other fees directly from homeowners. The platform supports multiple payment methods, including ACH and credit cards, and offers autopay features to reduce late payments and simplify fee tracking.
PayHOA only covers community managers with 500 doors or less, so it won’t be a good fit for businesses with larger portfolios. If you’re focused on growing your portfolio or expanding beyond community associations, another option on this list might be a better choice.
Features
The PayHOA dashboard lets you track most of the activities within an association to stay on top of maintenance requests, board, homeowner, and tenant communication, and association finances.
The dashboard also connects to an effective online payment system, so you can:
- Collect digital payments by ACH or credit card securely
- Set up autopay that owners can enroll in
- Sync payments directly to your ledger and a fully-integrated accounting system
- Route paper checks to PayHOA processing centers to be deposited electronically
- Create professional invoices that PayHOA will print and mail through USPS
Pricing
PayHOA plans are priced by number of units starting at $49 per month for up to 25 units and capping a
The highest pricing tier is t $249 per month for 401-500 units, so, i you have a larger HOA management business, PayHOA may not be the right fit. In addition, there are charges to process credit card transactions (3.25% plus 50 cents) and eChecks ($1.95 per check).
8.eRentPayment
A Basic Option for a Low Price
With eRentPayment®, you can set up an online rent payment system at a low cost and still provide tenants with payment flexibility and some of the features that other software on this list offers.
Features
eRentPayment includes several rent collection features for property managers with various-sized portfolios, such as:
- Automatic late fees
- Rent reporting
- Payment notifications and late payment reminders
- The ability to block out partial payment and set up recurring payments
- Invoice management and separate accounts for security deposits and applications
- Payment history tracking and built-in reports
In addition to online payment features, you can conduct tenant screenings for an additional $30.
eRentPayment does not include a mobile app for online rent payments.
Pricing
With eRentPayment you can select one of two pricing options. The Standard plan is $3 per transaction and is limited to 3 transactions per month.
The more common (and recommended) Plus plan is $10 per month for the first five transactions, and then $1 for each additional transaction. With both plans there are no set-up or activation fees.
Find the Best Rent Payment App for You
Choosing the best online rent payment system can take trial and error. At first, you might be tempted to use a general payment app, like Zelle® or Venmo®, but hopefully, with this guide in hand, you’ll be able to see the clear benefits that a tool designed specifically for online rent collection can offer your business.
When connected with a full suite of property management software, those benefits only multiply. But you don’t have to take our word for it. Many of the apps we covered above offer a demo or trial period so you can test out the tools for yourself.
At Buildium, we offer a free 14-day trial with no credit card required. It’s a no-risk next step toward finding the best possible solution for your tenants and your business.
Frequently Asked Questions
Which rent payment app offers the most security features?
Look for systems with end-to-end encryption and payment industry compliance, such as Buildium, which processes payments through its parent company, RealPage, which is a registered Payment Facilitator for added security.
How do flexible payment options help with tenant retention?
Payment flexibility shows tenants you understand their financial situations, making your property more attractive and encouraging lease renewals.
Can rent payment apps help tenants build credit history?
Yes, many systems include rent reporting features that report on-time payments to major credit bureaus.
What should I consider when choosing between different payment processing methods?
Consider tenant preferences and your costs—ACH transfers are most cost-effective while cards offer convenience.
How do I evaluate the total cost of a rent payment system?
Consider monthly fees, transaction costs, setup charges, and additional feature costs when calculating total annual investment.
