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If there’s a pain point you’re feeling as a property manager, chances are there’s software to tackle it. Property management software solutions come in all shapes and sizes. The key is finding the right fit for your business.
To help you determine the best property management software solution for you, your owners, and your tenants, we’ve studied review sites and assessed features across platforms to find the seven best property management software out there.
Of course, if you’re looking for the best all-around solution, look no further than Buildium® (skip ahead for a peek into its features and pricing). Buildium includes almost all of the features we’ll discuss throughout this article, and they’ve built each of them out with ease of use and value to owners, tenants, and property managers in mind through the whole journey.
If you’d like to do a little compare-and-contrast, however, here are some of the best property management software solutions for 2023 that we found.
What Are the Essential Property Management Software Tools?
Before we dive into reviewing the best property management software out there, let’s take a quick look at the kinds of features you should be getting in any property management app or platform that’s worthwhile.
Property Management Accounting and Taxes
Property management accounting software is different from generic accounting software. It includes fields that capture the specific types of revenue and expenses property managers deal with.
It should connect with your rent payment application and automate invoicing and billing. In addition, it should capture information from all of your bank accounts, and keep track of deposits held in escrow.
When tax time rolls around, your accounting software should also allow you to generate, send, and eFile 1099s.
Lead-to-Lease Tools
Every step of the lead-to-lease process should be handled by your property management software. From online applications linked directly to listings, to tenant screening, to eSignatures leases and cloud storage for leasing templates as well as signed documents, it should all be handled in one platform.
Property Management Marketing Tools
A property management website is par for the course these days. But creating one on your own can be a hassle. Your property management software should offer a branded website for your business that allows you to display your open listings.
Listing syndication is also a must-have tool for property managers. Make sure the property management apps you’re looking at include syndication to multiple major listing sites like Zillow® and newer players like Zumper®.
Property Management Operations Tools
You’re in this game not only for service, but for growth, as well. Your property management software of choice should give you the analytics and insights you need to help you identify revenue and growth opportunities.
It should also give you the tools to boost your revenue in new ways. Offerings such as insurance, rent reporting, and epay, can help you do that.
1. Buildium: Great All-in-One Property Management Software
Buildium is a comprehensive property management software that serves property managers of all sizes, property types, and growth stages. Buildium is purpose-built for property managers who handle single-family and multifamily rental properties, as well as community associations. It even has the ability to handle commercial properties and affordable and student housing. In other words, it really excels with mixed portfolios.
Buildium’s core features do more than just handle the day-to-day. Its simple-to-use features, coupled with metrics available in Analytics Hub give property managers powerful reporting and insights into their business.
Features
Each of Buildium’s features is built with a property manager’s specialized workflows in mind, from the lead-to-lease cycle, to accounting, to maintenance tracking.
Those features include:
- Online marketing through a free website and listing syndication, online applications, tenant screening, and online lease signing
- Maintenance ticketing, tracking, and communication through the resident portal and the property management dashboard.
- Automated electronic payments and accounting, as well as 1099 eFiling.
- Business performance metrics via a suite of reporting tools, as well as Analytics & Insights.
- A full suite of lead-to-lease tools that take your prospective tenants from application to tenant screening to signed lease.
- A mobile app that allows you, your tenants, and your owners to text, pay, and work on the go.
And if there’s something Buildium doesn’t offer through its platform, chances are, one of their Marketplace partners does. Buildium Marketplace is an ecosystem of proven digital solutions that integrate seamlessly with Buildium in just a few clicks—no coding required.
Finally, its Open API offers the unmatched flexibility to create customized data workflows and automations—and augment the reach and functionality of Buildium.
Pricing
Buildium offers three tiers of pricing. All plans include:
- Accounting
- Maintenance
- Task Management
- Violations
- Online Portals
- Resident & Board Member Communications
The three tiers are customized to meet the needs of property management businesses in different phases of growth:
- Essential: Starting at $52/month, Essential includes Buildium’s core features and is geared toward property management companies who are looking for accounting and task management tools.
- Growth: Starting at $166/month, Growth is the plan for property managers looking to grow without worrying about scaling costs. It includes unlimited incoming EFT, unlimited eSignatures, and actionable insights in Analytics Hub.
- Premium: Starting at $479/month, this plan is meant for property management firms who want to build more automation into their workflows and increase efficiencies. It includes everything in Growth, plus access to Buildum’s Open API and Priority Support.
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Start Your Trial2. Propertyware: Customizable Property Management Software
Propertyware® is a fully customizable property management tool that allows property managers (particularly those with single-family homes in the portfolio) to control every aspect of their portfolio.
Let’s take a look at just how customizable it is.
Features
Propertyware allows for custom fields, dashboards and reports. While customization does take time and experience to set up, it can be very useful for experienced property management companies with unique needs.
It also features an open API, which allows property management companies to integrate other property management apps, or build their own and connect it to their Propertyware dashboard.
This is all on top of tools to handle accounting, maintenance, lead-to-lease, multi-location management, vendor credentials, utility and bill management, and owner and resident insurance.
All of these features make it a fit for larger property managers, or management companies who need a high level of customization. Smaller property managers, or those looking for flexible software that’s easier to use and has the option to add integrations, may find Buildium a better fit for their needs.
Pricing
Propertyware has three pricing tiers: Basic, Plus, and Premium. Basic starts at $1 per unit per month, with a $250 minimum. Plus starts at $1.50, with a $350 minimum and Premium starts at $2 with a $450 minimum. All plans charge 2x the monthly subscription price for implementation.
3. SimplifyEm: Great Property Management Software for Day-to-Day Tasks
Features
SimplifyEm® covers the basics when it comes to the kinds of features property managers expect from their property management software, including:
- Tenant applications and screening
- Reporting
- Maintenance requests and tracking
- Owner, tenant, and vendor portals
- Exporting to Quickbooks and Excel
One interesting feature is their vendor portal, which allows property managers to assign vendors to maintenance requests and projects. Vendors can then log in, see their work orders and log updates.
Pricing
Rather than offer feature packages, SimplifyEM charges by door count using a 8-tiered pricing system. Tier 1 (called P10) begins at fewer than 10 doors for $25 per month and Tier 8 (P2000) cuts off at 2,000 doors at $1620 per month.
The higher your door count, the more features available to you. For instance, property managers with fewer than 30 doors have to add on features such as communication history, managing bank accounts and payment automation.
Add-ons for all tiers include online lease forms, online rent payments, and tenant screening
4. TenantCloud: Great Property Management Software for Landlords
While TenantCloud® can handle larger portfolios, its do-it-yourself approach seems more geared toward landlords.
Let’s take a look at some of the more interesting features they offer.
Features
Like SimplifyEM, TenantCloud offers many of the standard property management software features, including accounting, reporting, online applications and screening, online rent payments, and maintenance tracking.
But they offer some unique features, as well:
- Roommates: The roommate feature allows you to screen, approve, and generate a lease for each roommate. Once they’re moved in, you can accept payments for each roommate’s portion of the rent.
- Rentability Report: Landlords can compare listings similar to their own and look at rent trends in their market to determine just how much they should charge to stay competitive.
- Maintenance Bidding: Landlords can send a maintenance request through TenantCloud and receive bids on the fix.
Pricing
TenantCloud is free for the first 75 properties, and it includes tenant application and listing tools, rent payment (including autopay for tenants, maintenance, and a vendor network).
After that, TenantCloud has three pricing tiers: Starter, Growth, and Business. Starter is $12/month and includes features such as premium lead gen and lead tracking, tax reporting, e-signature, and Google calendar sync.
The Growth plan costs $40 per month and includes more sophisticated tools for creating and storing leases and other landlord forms, syncing with Quickbooks, and access to owner portals and property message boards.
Finally, the Business plan fee is customized to meet each client’s needs and includes team and task management tools, and auto-refresh for listings.
It’s worth noting that even though the free plan includes online payments, landlords can only accept payments via credit or debit card. To set up ACH payments, you’ll have to upgrade.
The free plan doesn’t include any lead texting, while the next two plans allow 10 and 15 per month, respectively. TenantCloud’s more expensive plan includes a custom number of text at “volume pricing.”
In terms of support, phone support is only available beginning with the Growth plan. Ticketing support is only available for the free plan, and tech support begins at the Starter plan.
5. Rentec Direct: Great Basic Property Management Software
Rentec Direct® offers a property management solution that provides tools for their most basic and essential needs.
Features
Rentec Direct’s features fall under three main categories: Accounting, Operations, and Leasing & Management. While they do offer marketing, listing, and tenant communications features, most of their functionality falls into those buckets.
Their accounting includes general bookkeeping, trust accounting, reporting, and online rent payments, which tenants can pay through a tenant portal.
Operations include maintenance reporting—also through the tenant portal—insurance, credit reporting, and an owner portal.
Finally, leasing includes tenant screening and lead tracking.
Pricing
Both of Rentec Direct’s pricing plans—Rentec Pro for landlords and investors and Rentec PM for property managers—are based on the number of units managed.
When you click on the pricing page, you’re asked to enter the number of units you manage and the site calculates a price. The base price for less than 10 units is $45 per month, or $41 if you commit to an annual subscription.
From there, the price increases at intervals
6. Entrata: Great Property Management Apps
As with pretty much every other property management software on this list, EntrataⓇ offers a host of solutions for maintenance, marketing, leasing, etc. And they service a wide range of multifamily portfolios, including affordable, student, and military housing.
What’s interesting are their apps.
Features
Entrata offers two apps: Entratamation™ and SiteTablet™. Entratamation allows property managers to create access codes for buildings, units, and common areas, and set up reservation systems for amenities.
SiteTable gives property managers real-time access to leasing information, pricing and availability, and community information.
While these two products are useful for larger portfolios, property managers looking for more meat-and-potatoes features may come up short. For example, their accounting software includes general accounting and budgeting, but doesn’t seem to include tax reporting or 1099 filing capabilities directly within their offering.
Pricing
Entrata doesn’t publish their pricing on their site. Interested property managers are asked to submit their contact information so they can speak to a sales rep.
7. DoorSpot: Great Simplified Property Management Software
True to their promise, Doorspot® offers no-frills features that allow property managers, investors, and landlords to manage multiple properties. Their tools are bucketed into three categories: portfolio management, tenant management, and service requests.
Features
Tenant management basically covers automated rent payment and communications. Property managers also have some accounting tools at their disposal.
Portfolio management includes automated workflows and reporting tools. We’re assuming they mean across their lead-to-lease and financial capabilities.
Service requests include both tenant and maintenance portals, which allow tenants to request maintenance and employees to look up and update assigned work orders.
It’s unclear the types of properties DoorSpot is capable of supporting, however.
Pricing
For Doorspot’s Core, or basic, plan, their pricing page lists two different numbers, starting at $54 in one place and starting at $65 in another. That doesn’t include credit card and ACH rent payments.
Their Premium plan starts at $100 per month and their High Volume plan is priced upon request.
If you’re looking for a property management software that fits the size or type of business you currently have, or if you need a solution to solve just a few pain points, check out some of the property management software solutions we’ve listed.
For an overall platform that grows with your business, however, Buildium is a great choice, especially if you have a mixed portfolio and want the future-proofing that their Open API and Marketplace integrations make possible
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