As property managers look to do more with less, software that focuses on automating important processes has become more popular. From automating maintenance requests to digitizing utility billing, today’s best software tools are reshaping what’s possible for teams of every size. But with so many options available, it can be hard to know what tools are out there—and what they actually automate.
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Property management apps for every task, fully integrated and all in one place.
Explore MarketplaceThis guide walks you through some of the most use property management automation software that you can start using now. Each of these platforms focuses on a specific part of the rental lifecycle or business operations. Together, they can replace repetitive work with real-time, intelligent systems.
Property Meld: Automating Maintenance Workflows
Maintenance management is often the most reactive—and chaotic—part of property operations. Property Meld® helps property managers get proactive.
This software streamlines maintenance from the moment a request comes in to final resolution. Tenants submit work orders through a mobile-friendly portal, and the system automatically routes the issue to in-house techs or trusted vendors based on rules you set. It coordinates schedules, handles communication between all parties, and updates everyone as the request progresses.
Beyond ticket handling, Property Meld offers detailed analytics that help identify recurring issues, track vendor performance, and reduce response time. For busy teams trying to bring consistency to maintenance operations, it’s a major upgrade from email and spreadsheets.
Buildium: All-in-One Automation for Property Managers for All Sizes
Buildium® is one of the most established platforms on the market—and it’s not resting on its laurels. Over the past few years, it’s been rolling out more and more advanced automation-focused tools that are easy to set up and use to speed up your workflows.
Rather than focusing on one slice of operations, Buildium tackles the full property management stack. The platform automates everything from online rent payments and late fee enforcement to lease renewals and tenant onboarding.
Buildium also offers communication templates and automated messaging. Creating owner reporting and financial statements can also be largely automated , freeing up staff to focus on strategy rather than paperwork. Regardless of the size or makeup of your portfolio, Buildium offers a strong foundation with built-in automation at every stage.
ShowMojo: Leasing Automation for Faster Scheduling
For many property managers, leasing is where the most time is lost—especially during the scheduling phase. ShowMojo® automates leasing appointments and follow-up communication to keep prospects moving through the pipeline without constant back-and-forth.
ShowMojo integrates with your listings to offer self-scheduling directly from the ad. It then screens leads with customizable questions, confirms showings via SMS or email, and automatically follows up with feedback requests or next steps.
The result is fewer no-shows, more consistent lead handling, and faster leasing cycles without requiring a leasing agent to manually schedule every visit. It’s especially useful for firms managing scattered single-family rentals or high-turnover units.
STAN AI: Intelligent Assistant for Property Management Teams
STAN AI® brings a different spin on automation. Instead of replacing a specific process, it acts as a centralized AI assistant for property managers.
Think of STAN as a property management-specific chatbot that helps staff handle repetitive communication tasks. It can answer common resident questions, update residents on work order status, assist with onboarding new tenants, and more, all without needing a human to intervene.
What makes STAN stand out is its ability to integrate with other systems and act as a communication bridge. It learns from your workflows and gets smarter over time, making it a versatile automation layer for teams looking to offload repetitive support tasks.
LeadSimple: Process Automation and CRM for Growing Teams
LeadSimple® is more than a CRM. It’s an operations engine for property managers who want to turn chaos into clarity.
While it started as a lead management tool, LeadSimple now offers process automation that spans sales, leasing, renewals, and internal task coordination. You can build custom workflows that assign tasks, trigger emails or texts, and track progress step by step.
It’s particularly useful for growing property management companies that want to formalize how work gets done and scale operations without sacrificing oversight. LeadSimple’s automation builder helps translate tribal knowledge into scalable systems, one process at a time.
Tenant Turner: Pre-Qualify and Automate Showings
Tenant Turner® tackles one of the most time-consuming parts of leasing: screening and scheduling. The platform helps pre-qualify applicants before they ever set foot on the property, using customizable questions and filters.
Once a lead is approved, Tenant Turner allows them to schedule showings online, either with an agent or using self-showing technology. Notifications, confirmations, and follow-ups are all automated.
This not only saves time but also improves the lead-to-lease conversion rate by removing friction for qualified renters. It’s ideal for property managers with high application volume or portfolios in multiple markets.
ShowingHero: Full Leasing Automation for Teams
ShowingHero® expands on basic showing automation with a full suite of tools for leasing agents, teams, and owners. It blends AI-powered lead engagement with centralized scheduling and showing coordination.
Leads are responded to automatically based on predefined rules. Appointments are booked via text, email, or chatbot, and the platform handles everything from calendar syncing to ID verification for self-guided tours.
What sets ShowingHero apart is its team focus: managers can monitor performance metrics and lead pipelines in real time. It’s a powerful choice for firms managing large portfolios with dedicated leasing staff.
Clyr: Smart Expense Automation and Reconciliation
Expense management is often the least automated part of property management—but it doesn’t have to be. Clyr® helps automate receipt capture, categorization, and reconciliation of property-related expenses.
The software syncs with your credit cards and bank accounts, pulling in transactions in real time. Receipts can be matched to purchases through email or mobile upload. From there, Clyr applies rules to allocate costs to the right properties or vendors and exports clean data to your accounting platform.
This cuts down on end-of-month chaos, prevents expense leakage, and reduces the need for manual bookkeeping across dozens—or even hundreds—of transactions.
AvidXchange: Invoice and Bill Pay Automation
AvidXchange® focuses on automating the accounts payable side of property management. It handles the full invoice lifecycle, from receiving and coding to approval workflows and payments.
Invoices are digitized and automatically routed for approval based on your internal rules. Once approved, they can be paid via ACH, check, or virtual card—all through the platform. The system also tracks vendor compliance, such as W-9s and insurance documents.
For property management teams juggling invoices from dozens of vendors, AvidXchange saves hours per week and reduces the chance of late fees or missed payments.
Nutiliti: Utility Billing and Expense Automation
Utility billing is a time-consuming and error-prone part of property operations. Nutiliti® helps automate the entire process, from account setup to tenant billing.
The platform connects directly with utility providers and pulls in usage data for each unit. It then generates tenant bills, handles payment collection, and reconciles balances. For owners, it offers visibility into consumption trends and cost breakdowns.
Nutiliti is especially valuable for managers of multifamily or master-metered properties where utilities need to be allocated fairly and billed transparently.
Inspectr: Inspection Automation for Field Teams
Property inspections are key to compliance, maintenance, and asset preservation—but they’re also time-consuming to coordinate. Inspectr® simplifies the process by digitizing inspections and automating workflows around them.
The tool allows property managers to assign inspections, fill out mobile-friendly forms, and capture photos in the field. Templates can be created for move-in, move-out, annual, and custom inspections.
Completed inspections are automatically saved to the unit’s history, and follow-up tasks can be triggered based on responses. This creates a more consistent and scalable approach to inspections, whether you’re overseeing 20 units or 2,000.
Celeri: Automating Resident Screening and Lease Decisioning
Celeri® focuses on making leasing decisions faster and more data-driven. The platform automates resident screening by pulling credit, background, and rental history reports, then analyzing them against your internal criteria.
You can create leasing rules that automatically flag high-quality tenants, route borderline applicants for manual review, and reject unqualified leads—without needing staff to interpret reports every time.
Celeri gives leasing teams a standardized, compliant, and efficient way to handle screening. It’s particularly useful for larger portfolios where volume can overwhelm manual processes.
HappyCo: Property Condition and Quality Automation
HappyCo® is known for its property condition tracking tools, but in recent years, it’s evolved into a broader operations platform. Its strength lies in automating inspections, quality checks, and unit turns.
Teams can use mobile apps to walk properties, score unit readiness, and flag issues. Those results automatically create tasks or vendor work orders, accelerating the turn process.
For operators focused on reducing vacancy time and improving property quality, HappyCo helps create consistent, measurable workflows that don’t rely on sticky notes or spreadsheets.
Choosing the Right Mix of Property Management Automation Software
Each tool above addresses a specific operational need. Some specialize in maintenance. Others tackle leasing, accounting, inspections, or team coordination. The key to getting the most out of these platforms isn’t to use them all, but to choose the ones that solve your most pressing problems.
Start by mapping out your current pain points. Then look for automation tools that directly solve those issues, either as standalone platforms or integrations with your current software stack.
Buildium makes integrating the specific automation software you need easy with its marketplace of partner solutions. Many of the solutions in this list are already members of Buildium’s marketplace, meaning you won’t have to waste time onboarding and adjusting your workflows to accommodate the new software. If you don’t already use Buildium, you can test it out for free with a 14-day trial or by signing up for a guided demo.
As automation becomes table stakes in the industry, the firms who win won’t be the ones with the biggest budgets. They’ll be the ones who use their tools most strategically.
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