17 of the best proptech companies every property manager should know in 2025

Property management keeps evolving fast, driven by innovative proptech companies delivering new tools that save time, reduce headaches, and improve tenant experiences. For property managers aiming to stay ahead, choosing the right technology partners can transform daily operations and boost success.

This post highlights some of the best proptech companies in 2025, across leasing, bookkeeping, maintenance, tenant screening, payments, and more. You’ll get detailed insights about each company’s approach, so you can decide which tools fit your management style and portfolio.

Buildium: A Trusted All-in-One Management Platform

Buildium® stands out as a comprehensive property management solution designed to cover nearly every aspect of residential property oversight. Property managers use Buildium to automate rent collections, manage vendor payments, track maintenance requests, and communicate with tenants—all within a single, easy-to-use platform.

The platform handles accounting tasks like expense tracking and generating detailed financial reports, helping managers stay on top of cash flow and budgeting. Buildium also supports digital lease signing and application processing, speeding up leasing cycles and reducing paperwork. Its versatility suits both small portfolios and larger multifamily properties, giving managers a flexible toolset to meet diverse needs.

One standout feature of Buildium is its recent efforts to integrate with some of the other best proptech companies on this list. You can find all of Buildium’s partner integrations and the benefits that each brings to the table on the company’s Marketplace directory.

Obligo: Modernizing Security Deposits

Obligo® transforms the traditional security deposit process by introducing a cash-free alternative. Instead of requiring tenants to pay large deposits upfront, Obligo offers a deposit-free option supported by an insurance guarantee, which reduces the financial barrier to renting. This model helps property managers attract a wider range of applicants and close leases faster.

Obligo also protects landlords against potential damages or unpaid rent, maintaining financial security without burdening tenants. By simplifying this step in the rental process, Obligo enhances tenant satisfaction and lowers administrative workload for property managers.

Property Meld: Taking Maintenance Off Your Plate

Maintenance often overwhelms property managers with numerous requests and follow-ups. Property Meld® acts as a central hub that automates maintenance workflow by connecting tenants, vendors, and managers in real time. It allows managers to prioritize urgent repairs, assign tasks automatically to trusted vendors, and track progress through a transparent system.

Tenants receive timely updates, reducing frustration and calls to the office. Property Meld also captures valuable data on repair trends and vendor performance, enabling managers to make smarter maintenance decisions and reduce emergency repairs over time.

Ojo Bookkeeping: Accounting Made Simple for Property Managers

Accurate bookkeeping forms the backbone of effective property management, yet it can drain time and attention. Ojo Bookkeeping® specializes in handling property management finances by tracking rent rolls, reconciling bank statements, and preparing monthly and annual financial reports. Outsourcing these tasks to Ojo helps property managers minimize errors and maintain compliance without getting bogged down in spreadsheets.

This focused approach frees management teams to concentrate on tenant relations and property upkeep, while knowing their financial records stay accurate and up to date.

Tenant Turner: Automate Leasing and Showing Scheduling

Tenant Turner® functions as an automated leasing assistant, streamlining the entire tenant qualification and showing process. It pre-screens applicants through customizable questionnaires, filters out unqualified leads, and schedules showings without requiring manager intervention. By automating these repetitive tasks, Tenant Turner reduces vacancy durations and eliminates the hassle of constant back-and-forth communication.

The platform also tracks applicant data and maintains a clear pipeline, allowing property managers to focus on closing deals with serious renters while providing prospects a smooth, professional experience.

PetScreening: Simplify Pet Approvals and Policies

Managing pets across rental units requires clear policies and accurate information. PetScreening® helps property managers collect detailed pet profiles, including breed, size, vaccination records, and behavior history. The platform automates pet policy enforcement by flagging restricted breeds or unapproved pets, reducing the risk of disputes and property damage.

Property managers use PetScreening to streamline the pet approval process, enhance resident satisfaction, and maintain community standards with greater confidence and fairness. The tool also supports easy communication with tenants about pet rules and documentation requirements.

ButterflyMX: Smart Access Control with Mobile Convenience

ButterflyMX® modernizes building access by replacing traditional keys and fobs with smartphone-controlled entry systems. Tenants open doors using a mobile app, and property managers grant or revoke access remotely, simplifying security management. The platform logs entry activity in real time, giving managers clear visibility into who accesses the property and when.

ButterflyMX fits well in multifamily communities and commercial buildings, enhancing security while improving tenant convenience. This mobile-first approach reduces lost keys, cuts down on physical security costs, and supports contactless access during move-ins, deliveries, and service visits.

LeadSimple: Organize and Close Leads Faster

LeadSimple® offers a CRM solution tailored specifically to property management sales teams. It organizes tenant leads in one place, automates follow-up communications, assigns leads to team members, and tracks progress through the leasing funnel. Property managers gain insights into pipeline health and lead conversion rates, enabling data-driven decision making.

LeadSimple reduces missed opportunities by sending timely reminders and standardizing outreach processes. By improving lead management efficiency, property managers shorten vacancy cycles and boost occupancy rates with less effort.

RealPage: Enterprise-Level Property Management Solutions

RealPage® caters to large-scale property managers and real estate enterprises with a broad suite of integrated tools. It handles accounting, leasing, marketing, and resident engagement while delivering advanced analytics and AI-powered insights. RealPage helps managers optimize rent pricing, forecast market demand, and automate repetitive tasks across portfolios. Its ability to aggregate data across thousands of units supports strategic planning and operational efficiencies.

Property managers managing extensive residential or commercial properties rely on RealPage to make informed decisions and keep complex operations running smoothly.

Opiniion: Capture Tenant Feedback and Boost Engagement

Opiniion® empowers property managers to gather continuous tenant feedback through surveys, reviews, and ratings. Managers analyze sentiment trends to identify emerging issues and respond proactively. Collecting feedback regularly fosters stronger tenant relationships, reduces turnover, and improves service quality.

Opiniion’s user-friendly interface encourages higher participation rates, making it easier to understand resident satisfaction and areas for improvement. By listening to tenants, property managers can create a more responsive and community-focused environment.

Steady: Monitor Building Health with IoT Sensors

Steady® installs a network of IoT sensors throughout properties to track environmental factors such as humidity, temperature, water leaks, and air quality. Property managers receive instant alerts when sensors detect anomalies, allowing swift action before problems escalate into expensive repairs. The system also provides detailed data for long-term building maintenance planning and energy optimization.

Steady Technologies helps managers protect their assets and create safer, healthier living conditions for tenants by catching issues early and minimizing downtime.

Gravy: Flexible Rent Payments to Reduce Late Fees

Gravy® introduces flexibility to rent payments by enabling tenants to break down payments or establish personalized payment plans during tough times. This approach reduces missed payments and helps tenants stay on track without falling behind. Property managers benefit from steadier cash flow and fewer eviction proceedings, creating a win-win situation.

Gravy supports communication between tenants and managers, fostering transparency and cooperation when financial challenges arise. The platform encourages a more tenant-friendly rental process while protecting income streams.

AvidXchange: Automate Vendor Payments and Invoices

AvidXchange® digitizes accounts payable workflows by converting paper invoices into electronic formats and automating vendor payments. Property managers save hours that would otherwise go to manual data entry, check writing, and reconciliation. The system reduces errors and speeds up approvals, helping build better relationships with contractors and suppliers.

AvidXchange also offers robust reporting features to track spending patterns and identify cost-saving opportunities. By simplifying payables, managers maintain control over cash flow and vendor management.

PropUp: Support Tenants with Rent Repayment Plans

PropUp® enables property managers to offer structured rent repayment plans to tenants facing financial difficulties. By facilitating manageable installment schedules, PropUp lowers eviction risks and maintains steady rent income. This approach helps tenants recover from hardships without jeopardizing their housing.

Property managers use PropUp’s transparent system to track repayment progress and communicate clearly with residents. Offering these options improves tenant loyalty and creates a more compassionate rental community.

HomeWiseDocs: Digital Lease Document Management

HomeWiseDocs® transforms lease paperwork by digitizing documents and making them accessible in a secure online repository. Property managers organize leases, addenda, and legal files in one place, eliminating lost paperwork and manual filing. This speeds up lease execution, renewals, and audits. HomeWiseDocs also supports electronic signatures, reducing the time needed to finalize agreements. Property managers enjoy easier compliance tracking and faster document retrieval when needed.

ShowingHero: Secure and Manage Property Showings

ShowingHero® helps property managers schedule and supervise property showings securely. The platform verifies visitor identity, logs showing activity, and controls access, providing peace of mind. It also improves exposure by allowing potential tenants to book showings online, reducing phone tag and manual coordination.

ShowingHero balances security concerns with convenience, helping managers protect properties while attracting qualified renters efficiently.

Nutiliti: Track and Manage Utility Consumption

Nutiliti® provides property managers with detailed insights into utility usage across their properties. By monitoring energy, water, and waste consumption, managers identify inefficiencies and target cost reductions.

Nutiliti supports sustainability efforts by helping properties reduce their carbon footprint. Property managers gain a clearer picture of operating expenses and can implement more responsible resource management strategies to benefit both budgets and the environment.

Rocket Station: Outsourced Virtual Assistant Services

Rocket Station® delivers virtual assistant support tailored to property management needs, handling tasks such as customer service, lead follow-ups, data entry, and scheduling. This service helps managers lighten administrative burdens and maintain responsiveness without expanding full-time staff.

Property management teams rely on Rocket Station to keep operations running smoothly while they focus on high-impact priorities. Outsourcing routine tasks leads to better time management and improved overall efficiency.

Selecting the Best Proptech Companies for Your Portfolio

With so many excellent proptech companies, how do you choose? Start by pinpointing the areas where you spend the most time or face the biggest challenges. Then consider solutions that fit your portfolio size, budget, and team capabilities.

Try pilot programs or demos before committing. Make sure new tools integrate easily with your existing systems and that your staff and tenants can adopt them without frustration.

Bringing the Best Proptech Companies Together in One Platform

The best proptech companies bring fresh energy to property management. Whether you want to accelerate leasing, automate maintenance, improve financial accuracy, or enhance tenant experiences, you’ll find companies ready to help.

If you’re looking for a platform that integrates the best propetech with a central, comprehensive property management platform, Buildium is a stand-out choice. It comes equipped with an open API that lets you customize workflows and connect the software with your existing tools. It also has an expansive marketplace of partner solutions that includes the top proptech companies on our list and many more.

You can get a feel for the platform with an in-depth guided demo or free,14-day trial, so you’ll know just what you’re getting.

By exploring these best proptech companies—from Buildium and Obligo to ButterflyMX and Gravy—you position yourself to operate more efficiently and create happier tenant communities. Technology reshapes property management every day, and the smarter you get about adopting it, the stronger your competitive edge becomes