Whether you’re managing your own properties or growing a portfolio of loyal clients, you know that succeeding as a small-business property manager means playing to your strengths and giving each of your properties the kind of attention that larger management companies might not be able to offer.
But running your own small business also means being judicious about how you invest your time and resources. You’ve got to make every hour and every dollar count.
Luckily, we’ve compared some of the top property management software available in 2026 to find the most valuable, time-saving solutions that meet the specific needs of small business, while also giving you the tools to grow your company over time.
What Is Property Management Software for Small Business?
Property management software is a digital platform that centralizes all your rental property operations in one place. It handles rent collection, maintenance tracking, tenant communication, and financial reporting.
For small businesses, the software replaces manual spreadsheets and scattered paperwork with a single system accessible from anywhere. This helps you save time, reduce errors, and run your business more efficiently, reflecting a broader business trend where organizations predict a decrease in the need for manual skills by as much as 40% due to automation.
Why Use Property Management Software for Small Business?
Property management software helps small businesses save time, reduce errors, and deliver better service to tenants and owners. It centralizes your operations so you can manage everything from one place.
Key benefits include:
- Time savings: Automate rent collection, maintenance tracking, and tenant communication to shave hours of time off your workweek.
- Better organization: Access lease details, work orders, and owner requests in one system
- Growth insights: Spot trends and opportunities to expand your portfolio and spot new potential revenue streams.
- Professional service: Deliver consistent, reliable experiences that build your reputation
Key Features to Look For in Property Management Software for Small Business
When you’re comparing different software, it helps to focus on the features that solve your biggest challenges. Here are some of the most valuable capabilities for a small business:
- Online Rent Collection: Gives residents a convenient way to pay on time and simplifies your accounting.
- Maintenance Tracking: Organizes work orders from start to finish, keeping residents and vendors informed.
- Accounting Tools: Helps you track income and expenses, manage vendor payments, and create reports for owners.
- Resident Communication: Offers a central place to send messages and announcements to residents.
- Leasing and Document Management: Simplifies the application process and keeps important files organized and accessible.
- Reporting and Analytics: Gives you visibility into how your properties and business are performing.
- Mobile Access: Lets you manage your business from anywhere using your phone or tablet.
Our Method for Choosing the Best Property Management Software for Small Business
When selecting the software to include in this list, we looked at solutions that can provide all the tools you’ll need as a property management company, while still being easy to use, so that you can get started quickly. Some of our criteria include:
A robust set of features that can help you with every aspect of property management, making day-to-day tasks easier, while also giving you the tools to create a growth strategy. These include features such as lead-to-lease management, tenant and owner communication, maintenance and repair tracking, accounting and reporting tools, listing syndication, marketing resources, and business analytics and performance monitoring.
Time-saving capabilities such as automation for repetitive tasks, auto-notifications for tenants, templates for everything from listings to bookkeeping, and a centralized platform that lets you store and find the details you need quickly.
Ease-of-use through an intuitive user interface that you can get familiar with quickly, support to help you get onboarded faster, simple yet effective communication tools that your team, clients, and tenants can access, with user-friendly design that carries over to the mobile app experience as well.
What’s the Best Small Business Property Management Software? Our Top Picks
Keeping these benefits and features in mind, let’s jump right into our list of the best property management software for small businesses.
We’ve picked options that are suited for different business needs, including comprehensive software, specialized tools for different portfolio types, along with a few basic offerings with simple yet effective features.
#1. Buildium: Great All-in-One Property Management Software
Buildium® is a comprehensive property management software that’s well-suited for property management businesses, with all the capabilities that even large-scale property management companies need, making it ideal for growing your business, as well.
Buildium’s platform can help you manage a variety of portfolio types, including single-family and multifamily rental properties, as well as community associations. It can even handle commercial properties, student housing, and affordable housing.
Features
Buildium’s simple-to-use features help you handle more than just the day-to-day. These features are designed with specialized property management workflows in mind, including accounting, lead-to-lease, and maintenance tracking.
Standout features include:
- Automated electronic payments and accounting, as well as 1099 eFiling
- Maintenance ticketing, tracking, and communication through the resident portal and the property management dashboard
- Lead-to-lease tools that take your prospective tenants from application to tenant screening to signed lease
- Online marketing through a free website, performance metrics, and listing syndication
- Business performance metrics via a suite of reporting tools, as well as Analytics & Insights
- A mobile app that allows you, your tenants, and your owners to text, pay, and work on the go
Buildium’s Analytics Hub gives property managers powerful reporting and insights into their business to report back to owners and plan their own growth strategy.
Beyond this suite of features, Buildium also includes an extensive and ever-growing list of Marketplace partners. Buildium Marketplace is an ecosystem of tried-and-tested technology that integrates seamlessly with Buildium in just a few clicks—no coding required.
With the Premium plan, Buildium even includes an Open API that allows you to integrate Buildium with other apps you use to help run your business.
Pricing
Buildium offers three tiers of pricing. All plans include:
- Accounting
- Maintenance
- Task Management
- Violations
- Online Portals
- Resident & Board Member Communications
The three tiers are customized to meet the needs of property management businesses in different phases of growth:
- Essential: Starting at $62/month, Essential includes Buildium’s core features and is geared toward property management companies who are looking for accounting and task management tools.
- Growth: Starting at $192/month, Growth is the plan for property managers looking to grow without worrying about scaling costs. It includes reduced incoming EFT, unlimited eSignatures, and actionable insights in Analytics Hub.
- Premium: Starting at $400/month, this plan is meant for property management firms who want to build more automation into their workflows and increase efficiencies even further. It includes everything in Growth, unlimited incoming EFT (fees waived), plus access to Buildium’s Open API and Priority Support.
#2. LeadSimple: Excellent Software for Managing Customer Relationships
LeadSimple® software includes powerful tools for customer relationship management (CRM) that also lets you onboard operations, sales, and important workflows all in one place.
Through automation that’’s already built into several features, the software speeds up daily tasks and stores a digital record you can use as a single source of truth for sales, outreach to owners, and creating customer profiles for your existing clients.
The unified platform also makes for faster new hire onboarding. It helps your business maintain consistency whenever you encounter unexpected changes to your team.
LeadSimple integrates with Buildium, so you can sync your data automatically between the two platforms and access Buildium’’s simple-to-use software experience for all your property management operations.
Features
LeadSimple’s mobile app lets you access sales tasks, lead details and workflows from anywhere.
With the app installed, you’’ll be able to:
- Access and manage lead information on the fly from your lead dashboard
- Create new leads and search for existing ones on the go
- Created tracked communication, including texts, calls, and emails
- Record detailed notes for each meetings and calls
- Create, view, and complete tasks for you and your team
- Enable automatic syncing between your phone and desktop app
Pricing
LeadSimple’s three pricing options are Phone+Inbox, CRM and Operations.
Phone+Inbox ($249/month for the first user plus $99/additional user) is intended to consolidate your inbox and communications:
- Unified inbox for all emails, calls, and texts
- Auto-assignment rules for team emails
- Unlimited call minutes
- Unlimited texts
CRM ($99/month) is intended for streamlining sales processes and includes:
- Two users ($30 per additional)
- One lead pipeline ($30 per additional)
- Every additional phone number is $4 per month
- 5 cents per minute for phone calls after the first 250 minutes
- 2.5 cents per text sent
Operations ($1.35 per door/month, $200 minimum) includes everything in the Growth plan plus:
- Unlimited users
- Unlimited sales pipelines
- Unlimited process types
- $4 per month per texting phone number
- 5 cents per call minute after the first 500 minutes
- 2.5 cents per text
#3. TenantCloud: Good Property Management Software for Landlords
TenantCloud’s® do-it-yourself approach is well-suited for landlords, so if your portfolio consists mainly of your own properties, it’s a solution that may be worth exploring.
Features
TenantCloud offers a standard set of features, including accounting, reporting, online applications and screening, online rent payments, and maintenance tracking.
They also include some unique capabilities:
- Roommates: Screen, approve, and generate a lease for each roommate. Once they’re moved in, you can accept payments for each roommate’s portion of the rent.
- Rentability Report: Compare listings similar to yours and view rent trends in their market to determine just how much they should charge to stay competitive.
- Maintenance Bidding: Send a maintenance request through TenantCloud and receive bids on the fix.
Pricing
TenantCloud is free for the first 75 properties. You’ll be able to access tenant application and listing tools, rent payment (including autopay for tenants), maintenance tracking, and a vendor network).
For larger portfolios, TenantCloud has three pricing tiers: Starter, Growth, and Business.
The Starter plan costs $12 per month and includes features such as premium lead generation and tracking, tax reporting, e-signature, and Google calendar sync.
The Growth plan costs $40 per month and includes more sophisticated tools for creating and storing leases and other landlord forms, syncing with QuickBooks®, and access to owner portals and property message boards.
The Business plan fee is customized to meet each client’s needs and includes team and task management tools, auto-refresh for listings, and advanced reporting capabilities.
It’s worth noting that even though the free plan includes online payments, landlords can only accept payments via credit or debit card. To set up ACH payments, you’ll need to upgrade to a paid plan.
The free plan doesn’t include any lead texting, while the Starter and Growth plans allow 10 and 15 texts per month, respectively. The Business plan includes a custom number of texts at volume pricing.“
Support levels also increase with more expensive plans. Ticketing support is available for the free plan, general tech support begins at the Starter plan, and phone support is included with the Growth plan.
#4. TurboTenant: Property Management Software for Small Businesses Just Getting Started
TurboTenant® is a solution that focuses on a few key areas of property management: advertising, the application process, rent payments, and accounting. Because of this, the software is best suited for property managers just starting out, with a portfolio that’s either self-managed—or small enough to devote the time to managing—without the help of a more comprehensive set of tools.
Features
With TurboTenant, you’ll have access to:
- Tenant screening, powered by TransUnion® that includes a credit report, criminal history, past evictions, and a soft inquiry that does not impact applicants’ credit scores
- Document management that can be used for managing forms for expense tracking, rent estimates, standard leasing documentation, maintenance invoices, and insurance
- A rent payment system for secure rent tracking, payment history and receipt documentation, autopay and automatic late fees, and rent reporting
- Online applications with document upload capabilities, customizable fields, and shareable links that applicants and your team can access on the go
- A professional listing page and syndication tools across leading rental websites
Pricing
TurboTenant offers a free plan and a Premium plan priced at $9 per month.
The free plan includes unlimited properties and units, rental listings with syndication, online applications and tenant screening, rent collection and reporting, maintenance tracking, expense management, and email support.
The Premium plan adds applicant income insights, expedited rent payouts (next business day), state-specific lease agreements with e-signatures, waived ACH fees for tenants, priority phone support, and additional document templates.
#5. RentRedi: Mobile-Focused Property Management Software
RentRedi® offers several leasing features in a package that’s designed for mobile access. The platform offers a Tenant app and Owners app that allow property managers to field applications, collect rent, sign and manage leases, purchase renter’s insurance, and fulfill maintenance requests.
Features
RentRedi’s software is built around standard leasing and rent payments features. These include:
- Payment capabilities such as auto-pay to collect mobile payments on-time, flexible payment plans, and unlimited payment account connections & reports
- Maintenance request and coordination
- Basic listing and marketing tools to find tenants
- Screening and applications
- Teammate accounts and tenant push notifications
Mobile access to these features can be useful for on-the-go property managers, but if you’re looking for more comprehensive communication portals or an accounting system to manage your entire business, another solution may be a better fit.
Pricing
RentRedi’s pricing structure changes depending on your payment schedule.
- The Start plan has a flat price of $5 per month. It includes accounting, online rent collection, autopay and reminders, a tenant portal, property-specific accounts, entity-level reporting, and additional payment features such as automatic late fees and custom payment controls.
- The Grow plan begins at $12 per month (billed annually) or $29.95/month (month-to-month). It has the features included in the Start plan, plus online applications and access to the platform’s leasing, listing, operations and maintenance tools.
- The Pro plan has custom pricing and has all the Growth plan’s features plus financial reports and guided onboarding and training.
All plans have 24/7 chat support and the option to add credit reporting for $5.99 per month. The Grow and Pro plans also have tenant-paid credit reports for $39.99 per report and $49.99 Plaid-certified income verification.
#6. SimplifyEm: Simplified Software for Day-to-Day Property Management
If you’re looking to make some quick gains in efficiency without diving into the more growth-focused features of other software on this list, SimplifyEm® can help you with the day-to-day tasks that come with running your business.
Features
SimplifyEm covers the basics when it comes to what property managers expect from their property management software, including:
- Tenant applications and screening
- Performance and financial reporting
- Maintenance requests and tracking
- Portals for tenants, owners, and vendors
- The ability to export data to QuickBooks and Excel
A feature to note is their vendor portal, which allows property managers to assign vendors to maintenance requests and projects. Vendors can use the portal to log in, see their work orders and log updates.
Pricing
SimplifyEM charges by door count with pricing that scales as your portfolio grows. Plans start at $25 per month for up to 10 doors and go up to $1,620 per month for 2,000 doors.
All plans include core features such as online rent collection, maintenance tracking, tenant and owner portals, and financial reporting. Higher-tier plans add capabilities like communication history, bank account management, and payment automation. If you’re managing fewer than 30 doors, you may need to add on certain features separately.
#7. ManageCasa: Flexible, À La Carte Property Management Software
ManageCasa® helps property managers for a variety of property types. They divide their services into those for landlords, small to medium businesses, and enterprise-level property management businesses. This flexibility for smaller portfolios, while leaving some options open for future growth.
Features
ManageCasa offers a suite of tools that cover a wide range of property management tasks, including accounting, maintenance, lead-to-lease, owner and tenant portals, digital rent payment, and listing syndication.
Property managers can set up unlimited user accounts for their team, giving them access to specific owner and property details in-platform.
You can also customize and automate accounting workflows to record payments and manage your books more easily. The accounting capabilities allow you to set budgets and create forecasts for the properties you manage.
Pricing
ManageCasa pricing starts at $1 per unit per month with no minimum, making it accessible for small portfolios. The platform uses a pay-as-you-grow model where you only pay for active units.
You can add optional features à la carte, including premium support, additional user seats, and advanced integrations. This flexible approach lets you customize your software package based on your specific needs and budget.
#8. Rentroom: Small Business Property Management Software for Rent Payments
Rentroom® is a simple software solution focused on rent collection and accounting with some additional features for property management operations.
Features
Rentroom enables property managers to collect rent, fees, and security deposits through a tenant portal. Tenants can set up autopay through multiple forms of payments (including Plaid® and Chime®). You can also send reminders and charge late fees through the platform.
On top of its payment capabilities, the Rentroom app has a chat feature to communicate directly with tenants. There’s a message board where tenants can create a community and communicate with each other to buy and sell items or offer advice.
Additionally, Rentroom has some simple accounting and reporting features, along with maintenance management capabilities to cover your basic needs.
Pricing
Rentroom offers four pricing tiers designed to scale with your portfolio.
- The Starter Plan begins at $49.99 per month for up to 15 tenants and includes online payments, maintenance tracking, rental listings, tenant screening, reporting, vendor management, and check printing.
- The Basic Plan starts at $74.99 per month and adds unlimited properties, tenants, and users while maintaining all Starter Plan features.
- The Growth Plan costs $149.99 per month and includes a communication center, custom rental applications, and eLeasing capabilities on top of Basic Plan features.
- The Max Plan is $249.99 per month and adds advanced accounting tools with QuickBooks Online integration plus a dedicated account manager for technical support.
#9. Smoobu: Great Short-Term and Vacation Property Management Software for Small Businesses
If your portfolio includes mainly short-term rental or vacation properties, Smoobu® offers specialized software to find guests, manage bookings, and complete tasks in between stays.
Because of its short-term rental features, Smoobu can also give you insights into how to improve the guest experience and better market your properties.
Features
Smoobu’s features cover your bases from your initial listing and booking to check out. Highlights include:
- Rates synchronization
- A free website
- Reservation and booking systems
- An availability calendar
- Online check-in
- Guest communication, guides, and a review tool
- Automated templates
- Statistics and KPI capabilities
Pricing
Smoobu offers three pricing tiers: Basic, Professional, and Team.
- The Basic plan is free and includes core features such as a reservation system, free website, basic performance statistics, and self-setup support.
- The Professional plan starts at $31 per month and adds availability and rate synchronization across booking portals, payment connections to Stripe® and PayPal®, automated guest communication, a digital guest guide, online check-in, financial reports, email and phone support, plus access to Smoobu’s API, marketplace, and integrations.
- The Team plan costs $213 per month and includes everything in Professional plus domain setup, unlimited read-only and write-access user accounts, customizable booking system options, and priority customer support.
Which Property Management Software Should You Choose for Your Business?
Because every property manager has their own approach to doing business, you’ll have to take a look at your current situation and identify the areas where you could use support. Like any investment, you should ask how the software you’re considering can benefit you long term.
Start by identifying your biggest operational challenges and long-term business goals. Every property manager has different needs.
Look for software with a complete feature set and strong partner integrations. This gives you the tools you need today plus room to grow.
Comprehensive platforms such as Buildium keep all your data in one place—payment history, communication logs, and work orders connected by property. This unified view helps you run your business more effectively.
The best way to know if software fits your needs is to test it. Try Buildium with a free 14-day trial or schedule a guided demo.
Frequently Asked Questions About Property Management Software
What is the most affordable property management software for small businesses?
Some platforms offer free plans for basic features, while others use tiered pricing based on unit count. Choose based on your current portfolio size and growth plans.
How long does it take to implement new property management software?
Most property managers complete implementation in a few weeks, depending on portfolio size and data volume. Clean up your records beforehand to speed up the process. Research shows that successful automation projects often involve being engaged with automation planning from the very start, a practice reported by 86% of successful companies.
Can I switch property management software if I’m not satisfied?
Yes, you can switch platforms if you’re not satisfied. Make sure your software allows data export so you can move your information easily.
Do I need technical expertise to use property management software?
No, most modern property management software features user-friendly interfaces designed for non-technical users. Look for providers with strong training resources and support.
